University of British Columbia - Vancouver

Conferences & Accommodation at UBC
5961 Student Union Blvd
Vancouver, British Columbia V6T 2C9

2200Largest Group

150Meeting Rooms

4000Overnight Guests

Life Sciences Centre Atrium
Museum of Anthropology Outdoor Grounds
Academic Classroom at UBC - Allard Hall
Chan Centre Concert Hall 1200 seats
Chan Centre Glass Lobby
Nitobe Japanese Garden
Sage Bistro at UBC
West Coast Suites at UBC - Bedroom
West Coast Suites at UBC - Living Room
Walter Gage Studio Suites - UBC Vancouver
Walter Gage One Bedroom Suite - Living Room
Walter Gage One Bedroom Suite - Equipped Kitchen
Walter Gage Media Room - UBC Vancouver
View from Walter Gage One Bedroom Suite - UBC Vancouver
Ponderosa Commons Cedar House Apartment - UBC Vancouver
Ponderosa Commons Cedar House Studio Suites
Totem Park Residence - UBC Vancouver
Totem Park Residence House Lounge - UBC Vancouver
Catered conference banquet by Scholar's Catering

University of British Columbia - VancouverVisit Website Email Phone

Canada's largest university conference facility offers a perfect British Columbia conference centre space for your event. Picturesque campuses in Vancouver and Kelowna provide the perfect space for your next British Columbia event or wedding. Affordable accommodations, accommodates group up to 4,000. 85,000 sq. ft. of meeting and exhibit space. Attractions, recreation, shopping, restaurants on-site. Professional conference coordination and meeting planning services available for your next British Columbia event or wedding.

Video:

2017 - Native American and Indigenous Studies Association Conference:

2017 - 21st International Conference on Engineering Design:

2017 - Canadian Geophysical Union Conference:

Nearby Cities & Number of Miles:

Vancouver - 0
Whistler - 77
Victoria - 70

Nearest Airport/ Number of Minutes:

Vancouver International / 20

Public Transportation Options:

Taxi
Bus

Metro/Public Transportation Proximity:

Onsite

Parking:

Fee

Availability:

Conference season May through August. Our West Coast Suites offer 47 rooms year round.

Room Type(s):

Residence Halls
Suite/Apt Style
Hotel-Like

Bath Type(s):

Communal Semi-Private Private

Largest Group:

2200

Number of Meeting & Event Rooms:

150

Largest Classroom Style:

1000

Largest Theatre Style:

5000

Number of Overnight Guests:

4000

Technology:

Wireless internet in all suites. All other properties Ethernet port. Free ultra high speed wireless connectivity throughout the British Columbia campus.

Onsite Wireless Internet:

Free

Wi-Fi In Meeting Space:

Yes

Onsite A/V Staff:

Yes

Food & Beverage:

On-site restaurants and catering available, from cafeteria meal plans to catered events. We work with clients to meet their program and budget needs.

Must Use In-house Catering:

Cultural Catering Available:

Yes

Alcohol Permitted:

Yes

Complete Meeting Package:

Ropes Course / Team Building:

Yes

Special Rates and Packages:

Group rates and seasonal rates available. Bed & Breakfast Rates at some residences.

Rental Policies:

University of British Columbia Vancouver conference season from May to August. Limited accommodations and facilities available September to April.

Phone:

604-822-1060

Ideally Suited For:

Adult Social Event
Corporate Social Events
Expo/Competitions
Family Reunion
Leisure travel
Professional Meeting/Training/Conference/Retreat
Wedding Ceremony/Reception
Youth Retreat/Camp

Event Spaces

Meeting Room	Descriptions	Square Footage
Chan Centre Concert Hall	Versatile and architectually stunning theatre. Ideal for plenary sessions or lectures for up to 1200 people. Additonal space for breakout sessions in the Chan Centre for the Performing Arts are the 160-seat Royal Bank Cinema and the 250-seat Telus Studio Theatre.
Gerald McGavin Rugby Pavillion	Located near West 16th and East Mall overlooking the Arthur Lord and Frank Buck fields. Ideal for hosting receptions and special events, the $2.5 million facility has a clubhouse lounge, change rooms, and bleacher seating for 300 spectators.	3500
Student Recreation Centre	Located directly across from the Walter Gage Residence. Ideal for tradeshow, poster sessions or plenary.	17713
War Memorial Gym	Accommodates up to 3300 delegates for plenary sessions. Ideal for tradeshow or poster sessions.	15000
Doug Mitchell Thunderbird Arena	Host venue of the 2010 Olympic Games. The arena has 5,000 permanent seats and can house up to 7,500 people for concerts, sporting and special events.	17000

Accommodations

Facility	# of Rooms	# of Beds	Room Type	Bath Type	A/C
West Coast Suites	47	94	Hotel	Private	no
The Gage Apartment	159	226	Hotel	Private	yes
The Gage Towers - High Rise	708	1008	Suite/Apartment Style	Shared	no
Ponderosa Commons Cedar House	246	308	Suite/Apartment Style	Private	no
The Residences - Place Vanier	1285	1285	Residence Halls	Shared	no
The Residences - Totem Park	1484	1484	Residence Halls	Shared	no

Catering

Scholar's Catering
Prestigious and affordable, our on-site caterer will custom design any event to suit your budget while you enjoy an outstanding and stress-free experience. We use sustainable food and seasonable menus coupled with exceptional service to create extraordinary events. Located within the lush Endowment Lands, the University of British Columbia has venues that are suitable for weddings, conferences, corporate meetings and trade events. With such renowned facilities as Cecil Green Park House, the Museum of Anthropology and the Botanical Garden, our corporate and private functions are simply unforgettable. As a distinctive choice for any occasion, our chef's culinary skills compete with the best in the city. We offer fine dining for buffet and plated meals, receptions and barbecues. Tenting set-ups may also be arranged for up to 1500 people.

Dining

Sage Bistro
Seating Capacity: 200
This open and airy restaurant with an outdoor patio offers great West Coast cusine and expansive view of the mountains & ocean. Opens Monday to Friday for breakfast and lunch. Available for private functions of up to 350 people. BREAKFAST: 7:15am - 9:00am (Monday-Friday) LUNCH: 11:30am - 2:00pm (Monday-Friday)
>>> menu (PDF)
Triple O's at David Lam Centre
Seating Capacity: 50
Triple O’s uses only the freshest, highest quality ingredients like the 100% fresh Canadian beef or BC chicken, crisp fresh lettuce, Hot House tomatoes, real Canadian cheddar and hickory smoked bacon we use on our burgers to our fresh cut fries made from Kennebec potatoes and to our hand scooped milkshakes made with real vanilla bean ice cream. Open daily 10:30am - 9:00pm
>>> menu (PDF)
The Point Bar & Grill
Seating Capacity: 110
UBC's newest innovative upscale casual dining restaurant with exceptional cuisine, beautiful and stylish decor, and cheerful service in a relaxed lounge style environment located in the heart of Marine Drive Residence, the restaurant is equipped with HDTV's and full bar service featuring draft beer, bottled beer with both local and imported beer, coolers, wine and mixed drinks and cocktails. Chef Josh uses locally sourced foods, organic greens from the UBC Farm and Ocean Wise seafood. Group menus and BBQ available. 11:00am– 10:00pm (Sunday – Wednesday) 11:00am – 11:00pm (Thursday - Saturday)
>>> menu (PDF)
Mahony & Sons Public House
Seating Capacity: 350
Irish music. Irish food. Irish craic. This authentic Irish experience is exactly what you’ll find at Mahony & Sons Public House. We feature live music, world and local sports on Satellite HDTV. And, of course, every day you’ll find delicious comfort food complemented by our selection of cold, Mahony sized pints, wines, and extensive selection of spirits. This restaurant seats 200 indoor and 150 outdoor. Quality food and reasonably priced. Opens 11am - Midnight.
>>> menu (PDF)

Services

Service	Description
Conference Services	Complimentary to all of our conference groups. We provide expert assistance in organizing conferences on campus, such as conference coordination and support services.
Registration Services	Make delegate registration for your conference effortless by using our Registration Services. > Online registration > Conference Website > On-site Staffing and Management > Secretariat Services > Conference Promotion > Conference Account Financial Management
Meeting Planning & Registration Services	We are experienced in managing a wide range of academic and association conferences. > Budget preparation and control > Abstract handling > Exhibit management > Registration Services > Social and guest programs > Website creation and maintenance > Preparation, printing and distribution of promotional materials

Technology

Type	Description
Computer Terminals	There are 15 libraries on campus, most with free Internet access computer terminals on the main floor.
Internet	The UBC Campus has Wireless connectivity in all public areas. Ethernet port in all Residences.
Teleconferening	Teleconferencing is an audio only solution to the rising costs of multipoint conferencing around the world. We supply your guests with a toll free dial-in number and a conference code. Guests are routed to a "Waiting Room" until you activate your conference with a Moderator code. Telestudios offers superior meeting facilities for multimedia presentations, seminars, product demos and employee training. The rooms come fully equipped with projector and large screens, DVD, CD, VHS players and PowerPoint.
Web Conference	Use a Webconference to share Powerpoint. This can be used in conjuncture with a videoconference or a Teleconference.

Area Attractions

Attraction	Description
Pacific Museum of the Earth	The Museum displays rocks and minerals, fossils, a seismograph, tomado machine, and exhits relating to ocean and atmospheric sciences. Also on display is a skeleton of the dinosaur Lambeosaurus - over 80 million years old! Admission to the Museum is by donation.
Museum of Anthropology	The museum houses one of the world's finest displays of Northwest Coast First Nations art.
Nitobe Memorial Garden	Considered the best traditional, authentic Japanese Tea and Stroll Garden in North America. Complimentary audio guide tours are offered daily with admission.
UBC Botanical Garden	The garden contents a world-wide collection of plants from temperate climates. Also home of the Greenheart Canopy Walkway - a 308-metre walkway high above ground that allows visitors to enjoy a unique treetop adventure.
University Golf Club	An 18-hole public golf course and a driving range within 5 minutes by car from campus.
Morris and Helen Belkin Art Gallery	The Gallery houses UBC's growing collection of contemporary art and artists archives. Free admission.
Beaty Biodiversity Museum	More than two million specimens of plants, marine invertebrates, insects, fish, terrestrial vertibrates, fungi, and fossils showcase the stunning natural history of British columbia and beyond. the Beaty is also home to the largest blue whale skeleton on display in Canada.

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